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Auditor

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1. How do I get on the agenda?

• Contact your Lincoln County Commissioner asking to sponsor an action.
  • Commissioners: https://www.lincolncountysd.org/208/County-Commission
• Attend a County Commission Meeting and speak during its Opportunity for Public Comment.
  • Public Comment Policy: https://sd-lincolncounty.civicplus.com/DocumentCenter/View/295/Public-Comment-Policy-PDF

2. How do I get email notification for Lincoln County meeting agendas and bids/RFPs?

• Create an account and sign up for the notifications you want through CivicClerk.
  • Agendas
  • Bids & RFPs

3. How do I get copies of a public record?

• Fill out a Lincoln County Public Records Request form here and it will be submitted to the Auditor’s Office unless it is a Register of Deeds or Court record

4. How do I get an alcoholic beverage license?

• Complete a Uniform Alcoholic Beverage License Application
  • Download the application here
• Contact the Lincoln County Auditor’s Office.

5. What are the legal newspapers for Lincoln County?

• Legal newspapers for the County are set during the first meeting of each year.
  • Meeting minutes can be found here

6. Who was awarded a bid/RFP?

• This information is uploaded on its respective post on the County Bids & RFPs page
• This information can also be found in the minutes of the meeting in which the awarded Bid/RFP took place

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Equalization

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1. If I split a property, when will I be assessed and when will I pay taxes on the two pieces separately?

If you split a property, for example parcel A, before November 1 of each year, into parcel B and C, your assessment value would be only for parcel A and would be payable the next year.  Your next year assessment would be split into their own parcel B & C for taxes payable the following year.

2. If my new home is not complete by November 1, when will it be assessed?

If your home is 40% complete on November 1 of each year you will be assessed at 40% of it completed value for your current assessment taxes payable the next year.  If the home is, then completed by November 1 of the next year you will be assessed at full and true market value for the following year taxes.   

3. What is the relationship between the County Equalization office, the Treasurer’s office and the Auditor’s Office.

According to state law, the County Director of Equalization is responsible for the appraisal and the assessment of the property.  
The Treasurer’s office is responsible for the billing and collection of taxes.  
The Auditor calculates the taxes by determining budgets set by elected officials in all taxing districts.

4. How are assessments determined?

The equalization office utilizes a mass appraisal procedure to determine the market value of property within the county.  Mass appraisal is the process of valuing a group of properties as a given date (November 1) and using common data, standardized methods, and statistical testing.  Valuations for individual parcels should not be based solely on the sale price of a property, rather the valuation schedules and models should be consistently applied to a property data that are correct, complete, and up to data.  Property administered, the development, construction and use of a CAMA system results in a valuation system characterized by accuracy, uniformity, equity and reliable costs per parcel.  Except for unique properties where individual analyses need to be considered. 

5. What is the difference between assessed value and taxable value?

The South Dakota Department of Revenue and Regulation audits each county equalization office every year for accuracy of assessed values.  The county-wide median sales ratio is the primary measure of accuracy.  The State assigns each county a taxable factor to equalize assessed values to 85% of market value.  The taxable factor that each county receives is dependent upon their level of assessment in relation to market values as determined by the median sales ratio analysis.  The value indicated on the property tax bill is taxable value and is a result of apply this factor.  Taxable value and assessed value are different, it is generally a percentage of assessed value and that percentage changes every year.  (example: Lincoln County nonagricultural factor for 2022 pay 2023 is .944 which means our median level of assessment is 90%).

6. What is owner occupied?

An owner-occupied classification makes a property eligible for a reduced tax levy. Estimated tax reduction various based on taxing jurisdiction the average reduction is approximately 20-30%.

7. How do I qualify for owner occupied?

Own and occupy the property as of November 1 of the current year and must be your principal residence.  You may only have one property in the State of South Dakota be classified as owner occupied.  Applications are due by March 15.

8. How do I appeal my assessed value?

An assessment appeal is an argument regarding the accuracy or equality of the assessment, not a complaint about the tax amount.

• The first step to appeal your assessment is by submitting a written notice of appeal to the clerk of the local board by the Thursday preceding the 3rd Monday in March.  Your local board is the municipality or township in which you reside.  
  • If you wish to appeal the decision of the Local Board, you must submit a written notice with the Lincoln County Auditor by the 1st Tuesday in April.  
  • You must appeal to your local board of equalization first.  
• Lincoln County has developed a website dedicated to assisting with the appeals process.  The website is only active during the time of receiving your current year’s assessment notice (appeals.lincolncountysd.org)

9. What tax relief programs are available to me?

Please visit the State of South Dakota website to review all available tax relief programs.

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Highway - Snow Plowing

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1. Which entity is responsible for my road?

Although located in Lincoln County, not all roads are maintained by the Lincoln County Highway Department. View a map of roads (PDF) in Lincoln County that the Lincoln County Highway Department is responsible to clear.

2. My car got towed during a snow event, why?

If your vehicle has become disabled in a snow event and you have arrangements made to remove it, please contact the Lincoln County Sheriff’s Office with your vehicle information and location. If a vehicle is presenting an immediate danger to other motorists, inhibiting traffic, or snow removal, Lincoln County can call to request the vehicle be towed. If your vehicle has been towed during an event, please contact the Lincoln County Sheriff’s Office at 605-764-5651 for further information.

3. How many vehicles and personnel are involved in snow removal?

Staff

Currently, there are 16 employees dedicated to snow removal during a snow event.

Roads

Lincoln County is responsible for 290 miles of blacktop and 44 miles of gravel roads. Lincoln County runs 14 trucks and two motor graders for snow removal. We currently have 14 snow removal routes. 

Time to Clear

To clear both sides of the road, it takes approximately 3 hours for a truck to run one complete round on each route. The Highway Department averages 10 to 14 hours per day for snow removal. The hours are determined by the severity of the snow event.

4. Why is there a snow plow parked somewhere instead of plowing?

Our operators work long hours during a snow event. Due to the complexity and stress of the job, our drivers are required to take periodic breaks to ensure their safety and that of the public. Working for long periods of time without a break can be hazardous for everyone.

5. What can I do to support the county's plowing effort?

During a snow event, it is always recommended to travel only if necessary. If you must travel, check conditions in advance through safetravel U.S.A., and always allow extra time to arrive at your destination. Always let someone close to you know when you will be travelling, your expected estimated time of arrival, your route, and that you’ve arrived at your destination safely.

6. Can Lincoln County tow my car out of the ditch?

Unfortunately, Lincoln County cannot be responsible for pulling your car from the ditch. Doing so could cause damage to county equipment or to your personal vehicle. Our operators are equipped with radios and have the ability to report an accident or situation to emergency personnel.

7. Why are gravel roads sometimes left unplowed?

Gravel roads are secondary to paved roads. We will get them cleared as soon as possible.

8. Why can't you plow my road now?

We wish we had enough snowplows and drivers to take care of every road right away, but resources are limited and so we must adhere to a carefully laid out system for clearing the roads. If we allowed our plows to be diverted each time a special request was made, our system would not be effective and it would take longer to get all of the roads cleared. To keep snow removal operations effective and efficient, plows are not permitted to deviate from their assigned routes.

9. Can I push my snow into the roadway for the snowplow to clear?

Ordinance 0604-13 - Lincoln County’s nuisance ordinance prohibits the pushing or piling of snow onto a county road, county highway or county right-of-way. These piles of snow can cause serious injuries or fatalities if hit by a vehicle. They also cost the county funds to remove or push back. Because they can become very solid, and at times contain debris; snow piles can cause serious damage to county snow removal equipment. Any violation of the county ordinance is punishable by 30 days in jail and a $200 fine.

10. Can you tell me exactly when my road will be plowed?

Each snowplow has an assigned route. Hours are adjusted according to the significance of the weather event. As weather conditions change, we may need to alter our routes in the midst of operations in order to control drifting snow, ice, or other special problems. We cannot give you an estimate of when your road will be cleared due to changing weather conditions.

11. Why don't the trucks plow and salt on the way to their routes?

Each snowplow has an assigned route. If the trucks spread salt on their way to their destination, then they wouldn’t have enough to spread along their own route. Plowing along the way wold mean it would take much longer until the truck reaches its assigned route.

12. Why do you sometimes salt instead of plow, or plow instead of salt?

Different types of storms require the use of different techniques.

• The decision whether to salt or plow depends upon the predicted weather conditions. For example, if the temperature is below 20 degrees and not expected to rise, salt will not be effective. If the sun is shining and the temperature is 20 degrees or more and expected to remain steady or to rise, then salt would be more effective.
• The decision whether to plow or salt is made with great consideration and based on the latest weather information available. Plowing under the wrong conditions can create a polished road surface, resulting in dangerous glare ice.

High winds can cause a precarious situation. Adding salt/sand to drifting conditions can seriously increase the buildup of snow and ice on a roadway making it more treacherous. At times, the best action would be to limit the amount of salt/sand as to prevent heavy drifting and snow/ice buildup. The decisions made by experienced crew and supervisory personnel are critical under these conditions.

13. I have a medical condition. Can you plow my road in case there is an emergency and an ambulance needs to get through?

The potential for a medical emergency does not warrant priority treatment. Anyone needing an ambulance in a medical emergency should dial 911 and all necessary steps will be coordinated to get emergency personnel to you.

14. When I called the Highway Department number to find out about conditions, the line was busy.

During a severe weather event, our department is understandably very busy. We advise limiting your travel, or staying off of the roads entirely. Check your television or radio for local weather and road conditions. Check with Safe Travel USA for more detailed road conditions.

Our office personnel will not have the latest road conditions. Our phone lines should only be used primarily to alert us of a special problem relating to the snow removal operations during a severe weather event.

15. The plow hit my mailbox during the last snow event. What can I do? Who can I contact about this?

If your mailbox was damaged or knocked over during a snow event by the snow plow, our apologies. Please wait until the event has passed and contact the Highway Department Secretary at 605-764-5841.

16. The plow was hitting my car with sand while I was following it. What can I do about this?

Safety is our number one concern. As with any truck, if you are not able to see the operator in his driver side mirror, then the operator may not be able to see you. Following the plow too closely can have deadly results.

Please give our operators space to work at a minimum safe following distance of 50 feet or better to allow for the dispersal of salt and sand. Please allow extra room at all stop signs as well as the operator may need to dispense sand at an intersection or back up to clear the intersection properly. This will help prevent potential damage to your vehicle.

17. Why does the plow roll through a stop sign?

Lincoln County plows are considered emergency vehicles. A plow may continue slowly and cautiously through a stop sign depending on how much snow is being pushed as they are unable to get moving again if they are plowing a heavy snowfall. As always, safety is our number one concern. Please allow extra room for a plow to back up if necessary to resume plowing when traffic has cleared a busy intersection.

18. Why is the plow moving so slowly?

There are several reasons that the plows operate at slower speeds. At slower speeds, the plow operator is able to clear the lanes more effectively. During a snow event, our plow operators are monitoring several different conditions at one time. The operator is attempting to try to clear as closely to the center line as possible and may occasionally cross the center line due to decreased visibility. This leaves a very slim margin of error.

The operator must also pay attention to the need to distribute sand/salt as needed as well as monitor oncoming traffic, mailboxes, and other obstacles that may come up. The operator is required to do this during a time of severely reduced visibility.

19. Why are the operators blocking intersections and roads to clear snow?

At times, road conditions warrant the use of sand, but can actually make driving conditions more hazardous later. During and after a weather event, sand, wind, and increased traffic flow can exacerbate snow and ice buildup by packing it down to the point that a plow is no longer effective. This can be a very dangerous situation for traffic. The highway department then has no choice but to use large equipment to remove snow and ice buildup to improve the condition of a road.

At times it is absolutely necessary to temporarily block intersections and roads for cleaning to ensure the safety of the public. These roads are only blocked or slowed for long enough to get them cleared. It is always a good idea to allow extra time when travelling so that you can adjust for changing road conditions and cleanup efforts after an event.

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Mental Health Services

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1. What symptoms or actions need to be witnessed to get a person committed?

If you believe someone you know is a danger to themselves or others and won’t seek voluntary treatment, you can contact the Lincoln County State’s Attorney’s Office at 605-764-5732.

The Civil Deputy State’s Attorney and his assistant oversee the filing of the petitions, and will assist you with completing the required information including the facts which you believe indicate the need for involuntary commitment. As the petitioner, you must be 18 years or older.

Severe Mental Illness

A person is subject to involuntary commitment if said person suffers from a severe mental illness, and due to that severe mental illness, is a danger to themselves or others and is in need of immediate intervention.

Definition

A severe mental illness is defined under the SDCL 27A-1-1 (18) as a substantial organic or psychiatric disorder of thought, mood, perception, orientation, or memory which significantly impairs judgment, behavior, or ability to cope with the basic demands of life.

The following alone do not constitute a severe mental illness:

• Alcohol or Substance Abuse
• Brief Periods of Intoxication
• Criminal Behavior
• Epilepsy
• Mental Retardation
• Other Developmental Disability

2. What happens after I fill out the petition?

1. If the Chair determines, after examining the petition, that there is probable cause to believe the person meets the statutory criteria for emergency commitment, he may order law enforcement to apprehend and transport the alleged mentally ill person to an appropriate regional facility. If the person is a nonresident of South Dakota, the Human Services Center in Yankton may be used.
2. Within 24 hours after apprehension, a qualified mental health professional (QMHP) will complete an examination. The QMHP will immediately report any findings to the Chair. If the QMHP’s examination does not support a finding that the person meets the statutory criteria for involuntary commitment, the person will be released.
3. If the Chair determines that the statutory criteria have been met, he may order that the person continue to be detained in an appropriate regional facility pending a hearing. Such hearing will be held within 5 days (excluding weekends and holidays) of the person being taken into custody.
   • However, if the person is willing to admit himself on a voluntary basis to a suitable inpatient psychiatric facility or other treatment program, then a hearing will not be held. If such a person is unwilling to admit himself on a voluntary basis, a hearing will be held before the Mental Illness Board. If a majority of the Board finds the alleged mentally ill person meets the statutory criteria by clear and convincing evidence, the Board may order the person to be committed to an appropriate facility or treatment center which constitutes the "least restrictive alternative" for a period not to exceed 90 days.

3. If I file a petition to have someone committed do I need to hire my own attorney?

No. The State’s Attorney’s Office represents the petitioner at the hearing, so there is no need for you to hire your own attorney.

4. Will I have to testify in front of the person that I am asking to have committed?

The State’s Attorney’s Office realizes that people may be reluctant to testify because they are afraid the mentally ill person will be angry with them or blame them if he/she is committed. The State’s Attorney’s Office will be sensitive to that, and if there is enough evidence without calling you as a witness, we will try not to have you speak. However, in some cases the petitioner will need to testify. In those cases, the State’s Attorney’s Office will advise you that you may tell your loved one/family member that you don’t want to testify, but that we are requiring you to.

Please feel assured that the Lincoln County State’s Attorney’s Office and Board of Mental Illness work closely with law enforcement and mental health professionals to assure proper handling of these cases.

If you believe someone you know is a danger to themselves or others and won’t seek voluntary treatment, you can contact the Lincoln County State’s Attorney’s Office at 605-764-5732. If it is an emergency or after regular business hours, please contact the Lincoln County Sheriff’s Department at 605-764-5651.

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Pistol Permits

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1. What are the types of pistol permits?

Regular, Gold Card, and Enhanced permits

Please visit the South Dakota Secretary of State website for detailed information

2. I have not received my permit and it’s been 30 days.

Call the Secretary of State Office (605)773-3537
Select option 3

3. I need to change my address, my last name changed because of marriage, or I lost my permit.

1. Send a written letter to the Secretary of State office with your name, date of birth, and what needs to be updated and $2 cash, check, or money order.
2. SOS address: Capitol Building 500 East Capitol Avenue, Ste 204 Pierre, SD 57501-5070

4. Where do I go to apply for my new or renewal pistol permit?

Please bring the needed documents and your current pistol permit if you have one to:

The Lincoln County Sheriff’s Office
128 North Main Street 
Canton, SD 57013

5. How long is my pistol permit valid?

Your pistol permit is valid for 5 years from the date of issuance.

6. How soon can I renew my pistol permit?

Pistol permits can be renewed 30 days prior to expiration.

There is no grace period for an expired permit. 

7. My pistol permit has expired. Is there a grace period?

No. There is no grace period for an expired permit. 

8. How do I request a replacement pistol permit?

Replacement pistol permits can be requested from the South Dakota Secretary of State. You may refer to the guidelines listed below, 
Please visit sdsos.gov to verify instruction on how to do so as guidelines are subject to change according to changing legislation. 

Replacement of Permit: (SDCL 23-7-69) - A person who has been issued a permit to carry a concealed pistol shall maintain current information on the permit by notifying the secretary of state in writing of a change in the person's name due to marriage or court order or of a change in physical address. If the revised address is located within South Dakota, the secretary of state shall provide a new permit to the person.

To request a replacement permit

Send a letter requesting a replacement to the Secretary of State's Office 
500 East Capitol Ave, Ste. 204
Pierre, SD 57501

Please include:

• Name
• Permit Number
• Date of Birth
• Address
• Signature
• Check for $2.00 made out to the Secretary of State's Office (This may be subject to change after July 1, 2022)

9. What instructors are acceptable for Enhanced Pistol Permits?

Please visit The South Dakota Secretary of State Website for a current list of approved instructors.

Click on the "Pistol Permits" tab at the top.

10. Where is my pistol permit valid?

Please visit the South Dakota Secretary of State for Concealed Carry Reciprocity

11. How long do pistol permits take to get in the mail?

Depending on the type of permit, it can take anywhere from two weeks to 30 days to receive.

If you have not received your permit at it has been longer than 30 days, please call 

Secretary of State Office (605)773-3537

Do NOT call the Lincoln County Sheriff's Office. They are not able to track your permit after it has been submitted to the state. 

12. What should I bring when I apply for a pistol permit?

Regular/Gold Permits

• Valid South Dakota Driver's License
  or
• Valid South Dakota Identification Card
• Applicant is subject to a background check and/or fingerprinting

Enhanced Permit

• Valid South Dakota Driver's License
• Certificate from an authorized gun safety instructor. (See FAQ for a list of providers)
• Applicant is subject to a background check and fingerprinting

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Register of Deeds

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1. How can I add a name to my deed?

You will need to have a new deed prepared to add an individual.
The register of Deeds does not prepare these documents. It is recommended that you speak with an attorney about this process. There is a recording checklist available if you wish to prepare the deed yourself.  

2. Are your documents online?

Lincoln does not currently provide online access to documents. You may contact our office by email or by calling us at (605) 764-5661

3. Will the county send me my deed when I pay off my house?

Your deed should have been sent to you from the Title Company after your closing. We do not send any documents out unless requested. Copy fees will apply.

4. What are your recording fees?

Our recording fees are subject to change.

5. What documents do I need to obtain a marriage license?

Previous to any marriage within the State of South Dakota, a license must be obtained from the Register of Deeds of any county.  You do not need to purchase the license in your county of residence or in the county you will be married in; you may purchase the license in any South Dakota county as long as you will be married in South Dakota. 

What documents to bring and printable application

6. How can I order a vital record? Birth/Death/Marriage

To order a vital record, please refer to the appropriate section in our vital records page. 

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Treasurer

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1. What documents do I need for Motor Vehicle and Boat Applications?

To speed up the titling process please be sure to include the following documents for your Motor Vehicle and Boat applications:

A Motor Vehicle and Boat titling application must be filled out and SIGNED on the second page of the application.

Indicate the way the names are to be joined (either "and" or "or") on the title application and the title or MSO or Title Reassignment Form (if applicable).  
If you pick “and” all owners must sign every document.

If you are mailing in your information, please include the following information via note or letter: 

• Do you have plates to transfer or do you  need new plates? 
• Do you have a lienholder? Please include contact information. 
• Include your daytime phone number so we can reach you at with any additional questions we may have.
• Boats and trailers are titled, taxed and licensed separately.

*Fees are calculated at the time your paperwork is received. The amount on line 13 of your title application does not include registration.

Additional Motor Vehicle Forms can be found at the Department Of Revenue website.

2. What information do I need if I purchased a vehicle?

• A valid South Dakota Driver’s license/ID.
  If you are an out of state resident you will need a valid driver's license/ID and Social Security Card or W2.
• The title of your new car. 
• Purchase agreement, bill of sale
• Weight slip (trailers, campers, motorhomes)- if out state title
  • Dry, empty, unladen, weight ticket,
  • Nothing with a G in front of the lbs

Payments we accept:

• Check
  • Must have a current Pre-printed SD address under YOUR name
  • Checks with an old or incorrect mailing address under your name will not be accepted.
• Money order
• Cashier’s check
• Cash
• Credit
  • Visa
  • Mastercard
  • American Express
  • Debit    

SERVICE FEE OF 2.4% OF TRANSACTION TOTAL

3. What if my vehicle title that I want to transfer is held by a lender?

Please contact the office prior to coming as we will need the following information before your transaction can be completed:

• Lien holder’s name and fax number
• Bill of sale and vehicle information
• If you are moving in to the state, you will need to contact your lender.
• If you are buying a vehicle from a private party, they will need to provide you with the title.
• You will need the title to complete the registration of the vehicle. 

We will contact your lienholder for the information by fax and call you when we have the information.

4. What do I need to do to sell/buy a car to/from a private party?

SELLER:

You will need to complete the forms available for download at South Dakota Department of Revenue website and provide them to the buyer.

• Seller's Permit
• Bill of Sale
• Odometer disclosure
• Title - You must fill out and sign the Bill of sale area on back of title (sale date and amount paid)

BUYER:

Will need to provide the following documents:

• Title
• Title application
• Bill of Sale
• Odometer Disclosure

 

5. Can I get a refund on my tags if I move out of state?

State law does not provide for refunds when an individual moves out of state unless the validation stickers have not been used or placed on the vehicle and are returned within thirty days from the effective date of the license/tab.

6. Can I get a refund on my renewal fees if I sell my car?

The state law does not provide for a refund when a vehicle is sold, but you may carry that over to a new car licensed in your name. 

7. How is the annual renewal fee computed?

The Lincoln County Treasurer’s Office computes the price of your tag based on the model year and the weight of your vehicle. If a non-commercial motor vehicle is an automobile, pickup or van with a manufacturer's shipping weight, including manufacturer's accessories, of 10,000 pounds or less, the license fees for the vehicle shall be based on the regular noncommercial license fee schedule. However, if the noncommercial motor vehicle is a pickup that weighs more than 6,000 pounds, the owner has the option of paying the license fees under the noncommercial license fee schedule or the noncommercial declared gross weight fee schedule.

You can obtain further information at SD Cars

8. When are renewal notices sent out?

Annual renewal notices for commercial and non-commercial vehicles are mailed three months prior to the month they are due.

9. What forms of payment do you take?

Money order
Cashier's Check
Cash
Check
ACH - E-Check - on line property taxes  $1.50 per Total Payment
Credit Card - Discover, Visa, Mastercard, American Express
                      Service Fee of 2.4% of total

Convenience fees will show as a separate charge on your statement

10. How can I find a Kiosk to renew my tags?

You can visit any kiosk in South Dakota. Locate a kiosk on the SDCars Website

11. Can I renew my tags on line?

You can renew your tags on the SDCars Website.

12. What tax relief programs are available to me?

Please visit the State of South Dakota website to review all available tax relief programs.

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Veterans Services

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1. Does the Veterans Service Office have access to my VA file or medical records?

No. The County Veterans Service Office does not have direct access but we can help you.

2. Can I apply for Veterans Affairs health care through Veterans Service Office?

Yes.

3. I have lost my DD-214, can you help me?

Yes. The county Veterans Service Office has Department of Defense (DOD) and National Personnel Records Center forms available for completion.

4. Can you help me with applying for the South Dakota Veterans Bonus?

Yes. The County Veterans Services Office assists in submitting forms for the South Dakota Veterans Bonus Program.

5. Am I eligible for burial at the National Cemetery?

The County Veterans Service Office offers advice and guidance on eligibility for veterans and their dependents concerning interment at the National Cemetery.

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Weed

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1. What does the Lincoln County Weed Department do?

The Lincoln County Weed Department controls declared noxious weeds along Lincoln County right-of-ways and in some township right-of-ways. They also investigate complaints of noxious weed infestations on public and private lands and enforce South Dakota Weed Laws per SDCL 38-22

2. When do you spray?

Spray begins sometime in May and continues through October and sometimes into November. Weather is always a factor. 

3. What do you spray?

All noxious weeds that are declared by state and local boards. Every attempt is made to avoid wild flowers, milk weed and other plants used by pollinators. 

4. Do you spray the entire ditch?

We generally try to spray only where there are noxious weeds or "spot spray". We do spray the entire ditch in areas that have problem infestations or heavy weed pressure.

5. Who do I contact if I have a noxious weed question or complaint?

You may contact the Lincoln County Weed Department at:

Weed Office: 605-764-6341

Highway Department: 605-764-5841

Email Weed Department